BULLETIN 1

16th European Rogaining Championships
14th Latvian Rogaining Championships
Qualifying Event for the World Rogaining Championships

 
Date 6-7 June 2020

Organisers Latvian Orienteering Federation (LOF) in partnership with Travel and Orienteering Club “SILVA”

Rules European Rogaining Championships 2020 (ERC2020) is a 24 hour rogaine, held as an IRF event according to the IRF Rules of Rogaining. Concurrently, participants registered in the Latvian ODB are competing for the Latvian Rogaining Championships 2020 titles.To allow the tracking of a team’s course, each team entered for the 24 h rogaine shall be issued a GPS device as an item of mandatory equipment. One team member shall carry the GPS tracking device at all times, attached to the upper arm. The team shall receive its GPS device before entering the start area. The ERC2020 is complemented by a 6 hour satellite event Milzkalns Rogaine

Event Centre
Recreation facility “Milzkalns”, "Dižkalni", Smārde civil parish,
Engure municipality, Latvia, LV-3148
GPS coordinates: N57.00146 E23.20794
Website of the Event Centre host: https://milzkalns.lv

Event site
The competition terrain (~ 250 km ²) is located centrally in Latvia, in the Engure and Tukums municipalities, and lies between the Gulf of Riga in the North, Ķemeri National Park in the East, motorway A10 (E22) Riga-Ventspils in the South and regional roads in the West. 25% of the proposed event site has never been used for rogaining and orienteering events. Part of the event site is the Ķemeri National Park, famous for its wild nature.  The rest of the event site features strings of small hills (113-165 m a.s.l.), swamps, a small river and lakes, forests, cuttings and young growths, meadows and fields, small settlements. There will be nature protection areas that are out-of-bounds. The Event Centre, including the Hash House, is part ofthe event site. The participants will have an opportunity to try out a model course outside the embargoed area in a terrain similar to that of the event site.

Embargoed area
  Map


Participants
A team shall consist of two or three members.

Competition classes
MJ, WJ, XJ (men, women and mixed teams – youths under 23 years of age);
MO, WO, XO(men, women and mixed teams – open class);
MV, WV, XV(men, women and mixed  teams – veterans at least 40 years of age);
MSV, WSV, XSV(men, women andmixed  teams – superveteransat least 55 years of age);
MUV, WUV, XUV(men, women and mixed  teams – ultra veterans at least 65 years of age);
The agere quirements specified for the given class should be satisfied as on the first day of competition, 6 June 2020. Any team that has a member under 14 years of age shall also have a member 18 years of age or over, unless agreed  otherwise  in  correspondence  with  the  organiser  TOC  Silva  (sveikuli@sveikuli.lv). All  participants under  18  years  entered  for  a  24  hour rogaine  should  present  a  written  permission  from  parents  or  legal guardians upon registration. Changes to the team composition are free of charge until the end of the entry deadline. If a new member is added to team already entered, the entry fee shall be the one effective on the new member’s entry date. Any changes after the entry deadline bear a charge of EUR 5 per change

Event Programme (to be adjusted in the next Bulletins)
5 June, Friday
from 10.00 Event Centre is open
from 10.00 -21.00 Registration

6 June, Saturday
from 7.00 Registration
from 8.00 Breakfast for participants
9.00 Map handout for 24h rogaine
12.00 Mass start for all classes in 24 hour rogaine
12.05 Map handout for 6h rogaine
13.00 Mass start for all classes in 6 hour rogaine
19.00 Finish for 6 hour rogaine
20.00 Prize-giving for the 6 hour rogaine
from 20.30 Hash House opens
22.11 Sunset

7 June, Sunday
04.33 Sunrise
10.00 Hash House closes
from 11.30 After-finish catering
12.00 Finish
12.30 Finish closes
13.15 Deadline for submitting protests
14.00 Prize - giving
18.00 Event Centre closes

Punching
SPORTident (SI) Air+ punching system will be used. Punching works in contactless mode up to a distance of 0.3 metres from the SI station. SIAC cards for participants entered for 24h rogaine are to be provided by the organiser. SIAC cards will be available for rent (EUR 2) to the participants of 6h rogaine.

Map
The map is drawn specifically for rogaining purposes in 2018-2020 and based on LIDAR and Forest Service data.
Scale: 1:25 000; H 4m
Course setter: Zigfrīds Freimanis
Mapper: Raimonds Lapiņš
The map is waterproof, printed on Tyvek or equal quality paper.

Scoring
Scoring is according to the IRF Rules for Rogaining. A team’s score shall be the value of the checkpoints visited by the nominated finish time, less penal points. In the event of a tie the team that finished earlier shall be awarded the higher placing. Teams finishing late will be penalised at the rate one point per any full minute or part thereof. Teams finishing more than thirty minutes late will score 0 points. All members of a team should punch the checkpoint within 60 seconds.

Entries
Registration will open on 1 December 2019.
Entries (ERC 24 h) until 23.59 on 25 May 2020 – by completing the registration form at www.erc2020.lv
Entries (6 h) until 23.59 on 31 May 2020 – by completing the registration form at www.erc2020.lv

Entry Fee(EUR)
Entry date/entry fee24h / per person
01.12.2019-14.01.2020 55,-
15.01-15.04.2020 70,-
16.04-25.05.2020 90,-

Entry date/entry fee 6h / per person
01.12.19-14.01.2020 20,-
15.01-15.04.2020 25,-
16.04-31.05.2020 35,-

The entry fee is valid when settled within a week (7days) after the last day of the relevant entry period.
The entry fee and any other payments have to be paid via a bank transfer to:
Biedriba Celojumu un orientesanas klubs SILVA,
Registration No. 40008061499,
Registered address: Sveikuli, Tume civil parish, Tukums municipality, LV-3139,
Bank: AS Swedbank
Account: LV63HABA0551005150747
BIC/S.W.I.F.T.: HABALV22

Please specify the team name of and number of the team in the notes field of the transfer order.

If  you  need  to  negotiate  an  alternative  payment  method,  please  specify  it  in  the  notes  or  write  to info@rogaining.lv . Any  expenses  related  to  the  settlement  of  the  entry  fee  should  be  met  by  the  payer.  In  case  any commissions or other charges are withdrawn from the amount to be paid, they should be compensated to the organiser by the participant.

The entry fee covers the following services:
For 24h rogainers - SIAC card rent, race material (map, number bibs etc.), result service, catering (breakfast on 6 June, Hash House, after-finish catering with traditional as well as vegetarian and gluten-free food), prize pool,  water  stations  on  the  course,  souvenirs and  other  organising  expenses, first  aid  during  the  race, parking in the Event Centre and tent space (2 nights) as well as other costs. 
For  6h  rogainers-race  material  (map,  number  bibs  etc.),  result  service,  catering  (breakfast,  after-finish catering), prize pool, water stations on the course, souvenirs and other organising expenses, first aid during the race, short - term parking in the Event Centre as well as other costs.

Entry fee reimbursement policies:
If a team or a participant (in case of a 3 member team) cancels the participation after the entry fee has been settled, the fee is reimbursed as follows:
Cancelled by 31 March 2020-50%,
Cancelled by30 April -25%,
Any cancellations made after 1 May are not entitled to a reimbursement.

Prize-giving
Top three teams in all competition classes will be awarded medals and prizes according to the IRF Rules for Rogaining.

Transportation and accommodation details
Transportation: the Event Centre can be reached by a car (own or rented) from the Riga International Airport (direct flights from over 80 destinations) and ferry terminal, as well as from neighbouring countries. The driving distance from the Riga International Airport is ~ 75 km and it takes about 1.5 hours. The Event Centre (Recreation Facility “Milzkalns” N57.00146; E23.20794) is ~ 15 km away from the regional city Tukums, and it takes about 20 minutes to get there by a car or bus.There are several options how to reach Tukums by public transport. Commuter train Riga-Tukums travels 14 times per day between 5.30 and 23.30. A one-way ticket costs less than 3 EUR. There is also a bus connection Riga-Tukums several times per day. Depending on the chosen vehicle, it takes about 1.5 hours to reach Tukums from Riga. For the sake of competitors’ and accompanying persons’ convenience, chartered bus routes will be organised from Riga and Tukums to the Event Centre in case of demand. Bus running schedules and booking possibilities to be provided on the 16th ERC2020 website and Bulletins.
Car, bus, bicycle, motorcycles and caravan parking will be arranged in the Event Centre.
Accommodation: a hotel at the Event Centre https://milzkalns.lv/
Other accommodation: the local Tourist Information Office (http://visittukums.lv/en) offers a wide range of accommodations at various cost categories: holiday cottages, farmsteads, hotels and budget accommodations within less than a 30 km distance from the Event Centre. There are 3 hotels in the regional city Tukums with total room capacity for more than 100 guests. Area for camping in tents will be arranged right in the Event Centre.The event entry fee includes tent space for 2 nights (Friday-Sunday).

Weather and climate at the proposed term of the race
At the beginning of June, according to long-term observations, average daily temperature in Latvia is +13ºC. In June there are only 1 - 2 sunless days. On sunny days the sun shines 9-11 hours on average. However, hoarfrosts are still possible in June, i.e., at night the temperatures may fall as low as -1.5ºC.  At the same time, days can be hot: on 3 June 2018 the day’s high in the region was +28.5ºC. In June, precipitation amounts to 55 mm on average in the region. On precipitation days the average amount is 5 mm. Due to the proximity of the Riga Gulf, weather can be very unsettled, and the changes are rapid. Precipitation amount is about average. The probability of showers is 50%.

Accompanying persons and spectators
Accompanying persons and spectators (over 6 years of age) staying at the Event Centre shall pay spectator fee of  EUR 25: 2-day camping and parking, catering at the Hash House during the race and after the finish(24h), event map (to be delivered after the finish).Participants entered for the 6h rogaine and staying in the Event Centre througout the 24h event shall pay a fee of EUR 20, which covers 2-day camping and parking, catering at the Hash House during the race and after the finish

Visas
International travellers may be required to hold a Latvian visa prior to travel to Latvia, depending on your country of residence. For more information, please see the Ministry of Foreign Affairs of Latvia. It you require further assistance, please send us an email.

Insurance and responsibility
The organiser holds a General Third party liability insurance (TPL) for an organiser of a public event. Nevertheless, competitors participate in the event at their own risk. We recommend that competitors have personal health and/or travel insurance. Participants are responsible for their own health and for insurance against accidents and possible injuries or their parents / guardians, if the participant is 18 or younger. Teams will be registered as full team at the event center, will receive participant accessories, will give their signature for themselves, for children – parents or guardians, which indicates, that participant is responsible for their state of health, possible accidents or injuries during the race. It is possible to take routes on distance in order to keep away the health and life hazards. Application form will be published together with pre-start information.

Personal data
Participant, with filling the application form and participating in the race, agrees that his or her personaldata (name, surname, age) will be published in electronical form (application and result reviews at LOF, COK Silva, rogaining and other web pages, as well as be given to LOF and IRF).

Contacts:
info@rogaining.lv;
Evita, phone +371 29267142 (Latvian, Russian)
Inese,phone+371 29751855(English, Russian)

Organising team:
Evita Freimane - Director of the 16th ERC2020
Raimonds Lapiņš – Mapper
Zigfrids Freimanis - Course Setter
Uldis Pekuss - Course Vetter
Ģirts Freimanis - Head of the Team, Timing un Result Service
Inese Purgaile – Event Secretary
Andris Leja – Web Services

More detailed information about the event will be provided in the next Bulletins, to be posted on the Internet website www.erc2020.lv as well as in Facebook @erc2020
Welcome to the16th ERC 2020!

SPONSORS / SUPPORTERS / ORGANIZERS

LOF Silva KNPF Engure Tukums Sevo Sportrec MINTprint Digitala pele

ERC2020 EVENT CENTRE:

CONTACT US: